Our Intake Process
1. INITIAL CONTACT- INFORMATION REQUEST
You may either submit your request through our website or by phone, once your request is received someone from our team will email you an intake and verification of benefits form within 1 business day.
Once the intake application is received, our team will verify your insurance benefits and reach out to you for an initial consultation and parent interview via phone.
This is an opportunity for us to share a little about the Strive ABA has to offer and what an ABA therapy program with us would look like. At this time, we also like to meet the client, gather a little bit of history, as well as answer any questions you may have about our services.
2. VERIFICATION OF BENEFITS & AUTHORIZATION FOR ASSESSMENT
Once the intake phone consultation is complete, we will work with your insurance company to request an authorization for an initial assessment. Typically, it takes 3-10 business days for your insurance company to provide authorization for assessment. An intake packet will then be sent out to you, this includes additional intake forms, Parent Handbook, therapy contract, consent forms, and Privacy Policies. This must be completed before the assessment date in order to review with BCBA.
3. INTAKE ASSESSMENT
Once the authorization is received, we will reach out to you to schedule an intake assessment. This assessment occurs over 1-3 sessions in the home or clinic setting. Sessions typically last 60-90 minutes. During this time, we will ask to sit with you to review some questions regarding your child’s development. BCBAs conduct all assessments but may be accompanied by a behavior technician to determine if they may be a good fit for your child’s team.
4. REVIEW OF TREATMENT RECOMMENDATIONS
Following the assessment, the BCBA will then review outcomes of the assessment, the treatment plan, and recommended service hours and treatment goals. Treatment recommendations are based on evaluation outcomes and medical necessity. Once the plan is finalized, a request for treatment hours based on medical necessity is submitted to your insurance company for authorization.
5. AUTHORIZATION FOR ABA SERVICES
Once the BCBA has reviewed the treatment plan with you we will share this plan along with request to begin ABA services to your insurance company. Typically, insurance companies respond with approval and authorization to begin services in about 14-30 business days.
6. SETTING SCHEDULE
While we wait for authorization, our team will work with you to create a schedule based on your child’s availably and recommended treatment hours. Based on the outcomes of the assessments and your scheduling needs, we will create a team of behavior therapists and assign a BCBA to supervise your child’s program.
Frequency of therapy will be determined based on:
- Functioning level of the client
- Intensity of behaviors
- Cognitive delays
- Family’s availability
- Insurance coverage
7. STARTING ABA SERVICES
Services will start with team members getting to know your child. The first couple of sessions with each team member will consist of playing, exploring your child’s interests, and learning the finer points of how they communicate and what motivates them. The BCBA will supervise the behavior technician to ensure they are the right fit and that they are building a history of fun and trust with your child.
8. RE-ASSESSMENTS
Re-assessments are conducted every 6 months to measure progress and adjust areas of concern. If deficits are identified, the programs will be updated accordingly to address those areas. However, it is important to note that various skills are regularly assessed during therapy as well. Strive ABA Consultants is committed to continually assess your child to ensure progress!